Asia-Pacific  Regional CONFERENceS
 

Annual meetings are held in each of the regions to continue the work of the previous forum and to plan for the upcoming one. It is also a great opportunity to meet with fellow yacht clubs in the region without having to travel the sometimes international distances. The meetings take two days, often over a weekend, and are a good way to introduce junior flag officers to the ICOYC process.

Each of the regional meetings are presented in detail in the table below. Pull down on the tab to read the conference report or reports and take a look at the conference arrangements and delegate housing.

  • 2017 - Sydney
  • 2014 - Sydney
    • Asia-Pacific Regional Conference
      05 May 2014, Royal Sydney Yacht Club

       

         
         

      Andy Anderson, Vice President of the Asia Pacific region, opened the regional conference in facilities supplied by Royal Sydney Yacht Club on a sunny day in Sydney, Australia. The conference had five attendees from regional clubs, travel distance being somewhat of a hindrance in this region.

      The discussions covered a wide range of interesting topics, including:
      1. Retention of youth and membership growth
      2. Clubs need to be relevant to members
      3. Sponsorship
      4. Why is ICOYC relevant to clubs
      5. National Federations and ISAF
      6. Forum 2015 Topic suggestion

      Conference Report

      •  
        5 May 2014 
        ICOYC Regional Conference 
        Held at Royal Sydney Yacht Squadron, Sydney, Australia  

        Attendees;  M Levy Commodore RSYS, C Carlile Commodore SYC, S Burrett Commodore RNZYS, A Anderson Vice Commodore RNZYS, S Mair Rear Commodore RNZYS 

        Apologies; I Strompf-Jepsen RHKYC, A Lo RHKYC,  S Walton RPYC, R Harrison RSYS, D Littlejohn RVYC, P Bayliss RQYC 

        Agenda 

        Commodores Concerns 

        1. Retention of youth and membership growth 

        Key concern raised was the retention of youth and growth of membership. The transition from youth to senior members was important to encourage younger members, up to the age of 39 years to stay valid members during this period. Key reasons being financial, university and young family pressures.  

        RSYS have taken measures recently to amend the constitution to tackle this issue. Similarly RNZYS undertook similar measures over the last 2 years to encourage retention and growth in younger members.  

        Younger members have a multitude of choice and enjoy flexibility of this choice to undertake a variety of activities. While a range of activities are provided by some clubs the demand for use is limited and financially hard to justify whereas the local community often provides facilities such as gymnasium, pools and a variety of exercise equipment that clubs do not feel can be viable within the club environment. 

        It was suggested cooperative arrangements could be explored between clubs and other community providers to add value to being a member of a yacht club. 

        Alignment of membership age categories with national bodies is also seen as a requirement to ensure flexibility and retention of members from an early age. 

        Average member age in clubs varied from 58- 62 years was noted.  

        2. Clubs need to be relevant to members It was agreed with our club members spanning decades in age the clubs need to provide activities that are valued by the different groups of member needs.  

        This span of ages for some clubs starts at 8 years old while others not until 16 or greater. It was acknowledged there has been a perceived increase in junior sailing or learn to sail when equipment is provided by clubs in the first instance until young sailors commit to the longer term. 

        We remind ourselves of the key reason clubs exist; that being to support sailing activities and associated social interaction of members. Each club generally agreed that 60-75% of members used their club for social reasons only. Active sailors accounted for a small proportion of membership.  

        The need to survey members not only for depth of  learning was encouraged as well as breadth of members needs. Utilising surveys was agreed as a great starting point of member understanding and engagement in their club. 

        The need for clubs to remain relevant has resulted in the change in categories of members again reinforcing the need to listen to members. Club growth at 3.5% on average in Australia was noted. 
        On the other side of relevance of activities to members is the desire to provide value for the members. In providing this reasonable dues are essential to achieving long-term tenure of clubs. 
        The need to demonstrate value for full or senior members was agreed as essential to differentiate between other categories of members. This was achieved in many ways based on the individual club offerings and facilities. 

        All members need to contribute to maintenance of the facilities to ensure an ongoing legacy for future generations to enjoy. The upkeep of marinas for instance needs to establish a sinking fund for replacement over time. Likewise with onshore facilities and management systems- all relevant to the way younger generations and technology allow members to arrange their respective lives. 

        3. Sponsorship  

        Discussion around sponsorship noted it allowed an increased offer by clubs to their members without providing a direct financial burden on the members. This was especially important for international regatta participation.  

        All noted sponsorship was less accessible in recent years and required a focus and dedication of relationships to foster long term engagement between sponsor and club. 

        Creating a regional template for running of regattas to achieve consistent pricing and levels of vessels and race management required inter-club cooperation which would then achieve better outcomes for associations who desire high quality events. The proviso being clubs cannot afford to subsidise associations in the running of events unless all members. Sponsorship is not universal but should be considered carefully.  

        4. Why is ICOYC relevant to clubs? 

        All agreed that the ICOYC relevance at regional level applied to like-minded clubs  Where the issues are the same and comparison can be made to bench-mark best practice. The opportunity of sharing this bench marking against the ICOYC premier clubs allowed clubs to achieve worlds best practice.  

        Promotion of ICOYC within clubs takes many forms but all agreed the Flag Officers must have ownership to ensure continuity of relationships.  

        Memorabilia from ICOYC clubs and events displayed within clubs allowed to reinforce the relationship and raised issues to top of mind. Other methods were continual reference via newsletters and website connects.   

        5. National Federations and ISAF  


        A variety of opinion was generated around the agreement of National Federations achieving relevance for clubs and sailors. Has sailing moved faster than federations are able to.  What value is provided for the dues paid? Government significant funder of national sailing bodies was noted. 

        A potential discussion to advance was ICOYC and ISAF; conflict, compatibility or confusion? Can we achieve common ground.  Panel discussion suggestion for Forum 2015 after discussion by all clubs. 

        6. Forum 2015 Topic suggestions 

      • Marine industry insights
      • Benchmarking interclub differences
      • Trends over fleets of clubs sailing events and activities
      • Club managers- what’s there for members- separate session for managers 
      • On water trends- are we dumbing down our racing?
      • Driving membership culture
      • What we keep- heritage committee
      • Changing style of activities/ boats and implication for clubs
      • Scenario planning- for 20 years hence – no racing, older social members, one design dry sail, bigger boats, when facility limited how to grow- out stations
      • What can we influence and what is inevitable?
      • Do we need to grow to be sustainable? 


        With thanks we acknowledge the very generous support of Royal Sydney Yacht Squadron for setting up and hosting the forum. 
        Andy Anderson Vice President  Asia Pacific  ICOYC

         The details of the proceedings of the conference can be downloaded from HERE.



        Royal New Zealand Yacht Squadron Rear Commodore Steve Mair

  • 2013 - Teleconference
    • Asia/Pacific Regional Tele-Conference 2013
      May 28, 2013

      The conference was held by teleconference on May 28, 2013, with the following participants: Vice President ICOYC Rex Harrison, Commodore SYC Chris Carlile, Commodore RSYS Malcolm Levy, Past Commodore RHKYC Ambrose Lo, Past Commodore RSYS Bill Wood, SYC CEO Richard Hewett, Vice Commodore RNZYS Andy Anderson, RPYC CEO Stuart Walton, and RSYS CEO William Pettigrew.

      Report

      MINUTES OF MEETING OF CLUB REPRESENTATIVES OF ICOYC ASIA/PACIFIC REGION VIA TELECONFERENCE

      TUESDAY 28TH MAY 2013 AT 1700HRS UTC

       

       

       

       

      PARTICIPANTS

      Vice President ICOYC Rex Harrison, Commodore SYC Chris Carlile, Commodore RSYS Malcolm Levy, Past Commodore RHKYC Ambrose Lo, Past Commodore RSYS Bill Wood, SYC CEO Richard Hewett, Vice Commodore RNZYS Andy Anderson, RPYC CEO Stuart Walton, and RSYS CEO William Pettigrew.

       

      APOLOGIES RECEIVED

      Commodore Richard Crockett, Royal Natal Yacht Club, Vice Commodore RSYS Richard Chapman, Commodore RPYC Mike Kilcullen, Commodore, Commodore RNZYS Steve Burrett, Commodore RHKYC Isler Joachim and Past Commodore RHKYC Inge  Stompf-Jensen

       

      GENERAL BUSINESS

       

      1. Introduction by Rex Harrison

         

         

      2. 2012 Regional Conferences – Europe and Americas

      • Reminded all that full details of these two conference were on the ICOYC website and recommended that everyone have a look. Further discussion carried forward.

         

         

      1. Developing Council Involvement Within our Clubs

        Discussion Points;

      • Ensuring ongoing awareness and participation of future Commodores and Flag Officers

      • Ensuring Club Members ongoing awareness and support of the Council and its activities

         

      A number of methods of achieving the above were discussed with varying levels of success; among them:

      • A display of the ICOYC burgee together with other Member Club’s burgees featured prominently in the clubhouse.

      • Articles and briefings explaining reciprocity between ICOYC member Clubs where it exists

      • Sandringham uses their Annual Membership Booklet and subscription renewals to promote the ICOYC to its members and included this year the article by John McNeil.  

      • All Clubs use their monthly magazine/newsletter to promote ICOYC cruises and international sailing events.

      • Most of the Clubs promote the Council by including articles from the ICOYC newsletter in their various publications to members, in particular messages from the President and reports of successful events

      • A number of clubs rely on a specific Committee which is a formal part of the Club structure to relay information and keep the current and future  Commodores/Flag Officers abreast of the ICOYC activities. One example given was RSYS Interclub Relations Committee. This committee includes the Club’s ICOYC Board member, Commodore, Vice Commodore and Club CEO and forms the conduit to the General Committee and the members for reporting on ICOYC topics and activities.

      • Functions were discussed as a method whereby officers are kept updated on ICOYC activities through communication and dissemination at committee level.

         

                    

        Feedback from all was that the ICOYC website is good with plenty of information, but as with all sites it is a case of engagement, people having the time and making the effort to engage.

      •  

        It was noted that engagement across committees and members was essential and that there can be potential problems with just a single point of contact within a Club. It is considered important that clubs ensure there is a mechanism to share/broadcast news and information to both senior Managerial and Committees as a minimum.

      •  

         

         

      1. Developing Interclub exchanges and Sailing Activities

        Discussion Point:

      • How do we promote interclub sailing events and regattas?

        RNZYS suggested a combined clubs meeting that provides opportunities to leverage off each other and grow participation eg Trans-Tasman Challenge. It appears most clubs participate in some way in an interclub event eg Colonial Cup, Cowes and others in the US.

        It was noted that it is not just the youth sailors involved in these events with each club recognising the increasing band of ‘grey sailors’ that are looking to combine sailing and retirement travel.

        It was noted that ICOYC Cruise Committee (John Stork) was looking to incorporate more open participation from members. It was noted that cruises that allowed easy access to

        vessels either through club-owned, member loan or charter would help to encourage Club members to participate in such events.

        Racing/Cruising & Youth Events –

         

        The participation of youth sailors in international racing events was to be encouraged together with the possibility of youth exchange programmes between ICOYC member clubs.

         

         Several clubs are already doing this, some through the various one design class associations which have strong international linkages or via Club’s youth sailing programmes.

       

       

       

       

       

       

       

       

      1. ICOYC Interaction with National and International Sailing Bodies

        Discussion Points:

      • Should the ICOYC interact with these bodies, directly or indirectly

      • If so, how and in what way should the Council interact?

         

        It became clear through discussion that inviting representatives from the peak sailing bodies, both national and international bodies would be advantageous for clubs and the association representatives.

         

        It was agreed that rather than get them to talk to us about what they are doing (much of it about Government funding and elite sailors) we invite them along to hear what our concerns and issues are given that we provide the sailors and the facilities for the sport to flourish and grow.

         

        It was agreed we should invite one or two Australian and New Zealand peak sailing body representatives to the Hong Kong Forum with a view to them getting a better understanding of the focus of clubs and the greater sailing community.

         

         

                 6.    Hong Kong Forum 2013

         

      The Following Issues were Raised and Discussed:

      1. Review of Plans to-date:

        RHKYC gave us an outline of the plans to-date for the Forum, highlighting the main topics chosen, how the sessions would be chaired and run, the Partners programme and the various sailing events/cruises that are available before and after the Forum.

      2. Speakers Required:

        RHKYC stressed the need for panel speakers to come forward on each of the topics nominated. Advised that each panel speaker would only need to share their knowledge/ experience for about 5 minutes and be available to participate in a short open discussion at the end.

        Clubs agreed to review the topics and advise RHKYC of any they wished to speak on before the end of June..

      3. Youth Involvement:

        RHKYC are looking to have a youth session at the Forum with a number of young people presenting and attending the Forum. The idea was supported with some questions regarding cost and who to choose discussed. RHYC suggested examining the possibility of having participating youth members to have their own ICOYC regatta in Hong Kong if they are attending the full Forum.

        Clubs agreed to look at sending a youth representative where possible.

      4. Club Managers Session:

        With the likelihood that a number of Club managers will be attending the Forum, it is planned they have a separate Managers session on topics of their choosing.

        All Clubs supported this and agreed that those Managers attending make contact with the RHKYC Manager to help coordinate the session.

      5. Forum Invites to Possible New Member Clubs:

        A further three Australian clubs and one New Zealand club were identified as possible future Council members and it was agreed it would be appropriate to invite them to the Forum so they could see the Council in action and we could get to know each other.

      It was agreed that maintaining the Corinthian status of the Council was important and that whilst there were a number of new clubs emerging in the Asia Pacific region, some had a very strong commercial focus rather than a member/sailing focus.

       

      It was also noted that despite there being some clubs in the Asian region that could be potential candidates for ICOYC, language still poses a significant hurdle.

       

       

      1. Other Business:

         

      1. Non Member Use of Club Facilities

         

        SYC raised the topic of how tother Clubs manage non-members visiting and using the club as crew or visitors. The signing in of visitors and being the responsibility of a member and the issuing of day passes for crew were discussed together with the need to limit the number of entrances to the club for control purposes.

         

      2.  A “Question on Notice Session” at the Hong Kong Forum

         

      As a result of the above brief discussion it was suggested that perhaps the Hong Kong Forum could include an open “Question on Notice Session” for open discussion by all participants, with the ability for delegates with similar issues to meet later if need be. Each topic to be discussed would need to be identified and advised beforehand and limited to say a 15 minute open exchange of ideas and experiences

       

      RHKYC advised that whilst this may not be that easy to coordinate it will be considered.

      Any clubs that are interested in presenting on a topic should forward information to RHKYC so that it can be put together in a detailed structure.

       

       Proceedings of the conference can be downloaded by logged in ICOYC members from HERE.

  • 2011 - Teleconference
    • Asia/Pacific Regional Tele-Conference 2011
      14 April 2011

       


      Rex Harrison
      Vice president, ICOYC Asia Pacific

      On Thursday 14 April 2011 the inaugural ICOYC Asia Pacific Regional Meeting was held by teleconference.  The meeting was chaired by Rex Harrison, Vice President Asia Pacific and due to the large geographical distances between the Asia Pacific Member Clubs, the meeting was held by telephone link coordinated from the Royal Sydney Yacht Squadron.

      The clubs represented were the Royal Sydney Yacht Squadron, Sandringham Yacht Club (Victoria - Australia), Royal Hong Kong Yacht Club, Royal Freshwater Bay Yacht Club, Royal Perth Yacht Club, Royal New Zealand Yacht Squadron and Royal Natal Yacht Club.  Apologies were received from the Royal Prince Alfred Yacht Club (Sydney).
      In addition, the President of ICOYC, Mr John Stork, joined the meeting from London and Mr Heinz Rautenberg , Hon. Director ICOYC, joined in from Singapore. All in all we had fifteen participants from Member clubs taking part.

      Following a welcome and introduction by the Chairman Mr Rex Harrison, the meeting focussed on discussing potential issues for inclusion in the upcoming Seattle Conference.   The discussions were active with a wide range of issues being identified and discussed.  They included; funding issues for clubs, strategic planning for clubs, sponsorship, the importance of class associations to Club sailing, the importance of youth sailing and the challenges surrounding youth programs. Governance issues surrounding clubs and their Members, the roles and importance of volunteers at clubs and the viability of interclub regattas were also discussed.

      A consistent theme throughout the discussions was the preference for a number of interactive sessions at the upcoming Forum as these were considered to be of most value.  It was suggested that these sessions may start with a brief presentation to kick off discussion however it was believed that the ability for Member representatives to interactively discuss, ask questions and provide experiences from the floor was most useful.

      In deciding upon which of the topics discussed were relevant for discussion at the upcoming world Forum it was also recognised that some of the issues raised were of more importance and relevance to Clubs in this region and may be considered for future regional conferences and discussions.

      The meeting then covered the importance of on-going communication via the new ICOYC website and touched on some possible new Member Clubs in the region and a number of administrations issues.

      All clubs represented indicated they were looking forward to meeting in person at the upcoming ICOYC Forum in Seattle and meeting and renewing ties with their counterparts from other world regions.