Asia/Pacific Regional Tele-Conference 2013
May 28, 2013
The conference was held by teleconference on May 28, 2013, with the following participants: Vice President ICOYC Rex Harrison, Commodore SYC Chris Carlile, Commodore RSYS Malcolm Levy, Past Commodore RHKYC Ambrose Lo, Past Commodore RSYS Bill Wood, SYC CEO Richard Hewett, Vice Commodore RNZYS Andy Anderson, RPYC CEO Stuart Walton, and RSYS CEO William Pettigrew.
OF MEETING OF CLUB REPRESENTATIVES OF ICOYC ASIA/PACIFIC REGION VIA
28TH MAY 2013 AT 1700HRS UTC
Vice President ICOYC Rex Harrison,
Commodore SYC Chris Carlile, Commodore RSYS Malcolm Levy, Past Commodore RHKYC
Ambrose Lo, Past Commodore RSYS Bill Wood, SYC CEO Richard Hewett, Vice
Commodore RNZYS Andy Anderson, RPYC CEO Stuart Walton, and RSYS CEO William
Commodore Richard Crockett, Royal
Natal Yacht Club, Vice Commodore RSYS Richard Chapman, Commodore RPYC Mike
Kilcullen, Commodore, Commodore RNZYS Steve Burrett, Commodore RHKYC Isler Joachim
and Past Commodore RHKYC Inge Stompf-Jensen
by Rex Harrison
Regional Conferences – Europe and Americas
Council Involvement Within our Clubs
A number of methods of achieving
the above were discussed with varying levels of success; among them:
display of the ICOYC burgee together with other Member Club’s burgees featured
prominently in the clubhouse.
and briefings explaining reciprocity between ICOYC member Clubs where it exists
uses their Annual Membership Booklet and subscription renewals to promote the
ICOYC to its members and included this year the article by John McNeil.
All Clubs use their monthly magazine/newsletter to promote ICOYC cruises and
international sailing events.
of the Clubs promote the Council by including articles from the ICOYC newsletter
in their various publications to members, in particular messages from the
President and reports of successful events
number of clubs rely on a specific Committee which is a formal part of the Club
structure to relay information and keep the current and future Commodores/Flag Officers abreast of the ICOYC
activities. One example given was RSYS Interclub Relations Committee. This
committee includes the Club’s ICOYC Board member, Commodore, Vice Commodore and
Club CEO and forms the conduit to the General Committee and the members for
reporting on ICOYC topics and activities.
were discussed as a method whereby officers are kept updated on ICOYC
activities through communication and dissemination at committee level.
Feedback from all was that the ICOYC
website is good with plenty of information, but as with all sites it is a case
of engagement, people having the time and making the effort to engage.
Interclub exchanges and Sailing Activities
How do we
promote interclub sailing events and regattas?
suggested a combined clubs meeting that
provides opportunities to leverage off each other and grow participation eg
Trans-Tasman Challenge. It appears most clubs participate in some way in an
interclub event eg Colonial Cup, Cowes and others in the US.
was noted that it is not just the youth sailors involved in these events with
each club recognising the increasing band of ‘grey sailors’ that are looking to
combine sailing and retirement travel.
It was noted that ICOYC Cruise Committee
(John Stork) was looking to incorporate more open participation from members.
It was noted that cruises that allowed easy access to
either through club-owned, member loan or charter would help to encourage Club
members to participate in such events.
Racing/Cruising & Youth Events –
The participation of youth sailors in
international racing events was to be encouraged together with the possibility
of youth exchange programmes between ICOYC member clubs.
Several clubs are already doing this, some
through the various one design class associations which have strong
international linkages or via Club’s youth sailing programmes.
Interaction with National and International Sailing Bodies
the ICOYC interact with these bodies, directly or indirectly
how and in what way should the Council interact?
It became clear through discussion
that inviting representatives from the peak sailing bodies, both national and
international bodies would be advantageous for clubs and the association
It was agreed that rather than get
them to talk to us about what they are doing (much of it about Government
funding and elite sailors) we invite them along to hear what our concerns and
issues are given that we provide the sailors and the facilities for the sport
to flourish and grow.
It was agreed we should invite one or
two Australian and New Zealand peak sailing body representatives to the Hong
Kong Forum with a view to them getting a better understanding of the focus of
clubs and the greater sailing community.
Hong Kong Forum 2013
Following Issues were Raised and Discussed:
of Plans to-date:
gave us an outline of the plans to-date for the Forum, highlighting the main
topics chosen, how the sessions would be chaired and run, the Partners
programme and the various sailing events/cruises that are available before and
after the Forum.
stressed the need for panel speakers to come forward on each of the topics
nominated. Advised that each panel speaker would only need to share their
knowledge/ experience for about 5 minutes and be available to participate in a
short open discussion at the end.
agreed to review the topics and advise RHKYC of any they wished to speak on
before the end of June..
are looking to have a youth session at the Forum with a number of young people
presenting and attending the Forum. The idea was supported with some questions
regarding cost and who to choose discussed. RHYC suggested examining the
possibility of having participating youth members to have their own ICOYC
regatta in Hong Kong if they are attending the full Forum.
agreed to look at sending a youth representative where possible.
the likelihood that a number of Club managers will be attending the Forum, it
is planned they have a separate Managers session on topics of their choosing.
Clubs supported this and agreed that those Managers attending make contact with
the RHKYC Manager to help coordinate the session.
Invites to Possible New Member Clubs:
further three Australian clubs and one New Zealand club were identified as
possible future Council members and it was agreed it would be appropriate to
invite them to the Forum so they could see the Council in action and we could
get to know each other.
It was agreed that maintaining the
Corinthian status of the Council was important and that whilst there were a
number of new clubs emerging in the Asia Pacific region, some had a very strong
commercial focus rather than a member/sailing focus.
It was also noted that despite there being
some clubs in the Asian region that could be potential candidates for ICOYC,
language still poses a significant hurdle.
Member Use of Club Facilities
SYC raised the topic of how tother Clubs manage
non-members visiting and using the club as crew or visitors. The signing in of
visitors and being the responsibility of a member and the issuing of day passes
for crew were discussed together with the need to limit the number of entrances
to the club for control purposes.
A “Question on Notice Session” at the Hong
As a result of the above brief
discussion it was suggested that perhaps the Hong Kong Forum could include an
open “Question on Notice Session” for open discussion by all participants, with
the ability for delegates with similar issues to meet later if need be. Each
topic to be discussed would need to be identified and advised beforehand and
limited to say a 15 minute open exchange of ideas and experiences
RHKYC advised that whilst this may
not be that easy to coordinate it will be considered.
Any clubs that are interested in
presenting on a topic should forward information to RHKYC so that it can be put
together in a detailed structure.
Proceedings of the conference can be downloaded by logged in ICOYC members from HERE.