Past Commodores' Forums


Each ICOYC Commodores’ Forum is an important occasion for the members of the host club, providing an opportunity to present their club to a group of yacht club members and leaders from all over the world. The programme for each Forum is developed jointly by the host club and the ICOYC Forum Planning Committee, taking into account the issues raised each year in an annual survey of the ICOYC clubs, the Commodores' Visions Survey.

There are often distinguished guest speakers at the Commodores’ Forums. The host club also invites yacht clubs from their region which are not members if they are likely to make a contribution and have not been to a Forum previously. All attending are asked to respect any confidences that are shared by others.
 
Pages in this section present photos and documents from the past Forums that can be shared publicly. In most cases, a great deal more information is available in the Member Section of the site, in the Members Library and Photo Gallery, which material is considered confidential to Members. 

MEMBERS ONLY:
ONCE ON A FORUM PAGE, PLEASE NOTE THAT ALL OF THE SUBSEQUENT LINKS TO CONTENT ARE RESTRICTED TO LOGGED-IN MEMBERS ONLY.
 



View the Forum of Interest From the Table Below

  • 2016 - Copenhagen, Denmark - Royal Danish Yacht Club
    • 2016 Copenhagen, Denmark

        

      19-23 SEPTEMBER 2016

        

      HOSTED BY

      KONGELIG DANSK YACHTKLUB/ROYAL DANISH YACHT CLUB



        

      360 Views of the First Dinner

      Director Ambrose Lo is showing his new Ricoh Theta S camera that takes 360º views. Details on how to view them and other photos of the Forum and its corresponding activities can be found on the Photo Gallery page. Read the information on the Photo Gallery page before clicking on the links to the photos themselves.
         

      Members Only Information

      All of the session content is restricted to members of ICOYC clubs and is marked by a (members only) note. This material is not to be distributed outside of the ICOYC member clubs. Most of the presentations have an Adobe PDF format file, as well as a Microsoft PowerPoint version or Microsoft Word format. Movies are generally supplied in MP4 format and are downloaded from a Dropbox site. The audio sessions are in WAV format also reside on Dropbox. Note that the full session files may reach 1GB in size, while the individual speaker's presentation is shorter. The PowerPoint and PDF files reside on a secured ICOYC system.
        

      Note for ICOYC Members: To review the material from the Forum, you must be logged in by using the MEMBER LOGIN section of this website or responding to the initial login prompt when doing your first download. If you do not remember your ICOYC login/password, send a message to webeditor@icoyc.org. 


      Delegate's Book, Delegates Programme, Partners Programme

      • Delegate photos and their bios can be downloaded HERE (15.5 MB)   (members only).
      • Delegate Programme - detailed schedule of sessions -  PDF  
      • Partners' Programme - detailed schedule of events -  PDF  

       

      Conference Theme - "How do we reinvent our clubs and the sport we are representing?"


      Session 1 - "How do we attract more and longer lasting sponsors?"

      This topic will be initiated by two presenters – one from the sponsors side and one from the yacht club side – what can we offer, what is asked for by a sponsor – and how do we make it long-lasting.

      From sponsor’s side, Stig Anderson, CEO of Karlund Denmark, the Rolex representative in Denmark discussed "How do we evaluate the value of a sponsorship: A match between our values, brands, and possible activation".  PDF  PowerPoint   Audio  (members only).

      From the club side, Steen Leth Jørgensen of UFA Sports has worked within sponsoring organizations for several years.    Audio  (members only).
         
      Panel:

      • Cindy Schoenrich, General Manager, Gstaad Yacht Club, "Sponsors, Partners, or Donators"    PDF   PowerPoint  Audio   (members only).
      • Mark Bovaird, General Manager, Hong Kong Yacht Club, "What Are Our Sponsors Key Business Objectives?",  PDF  PowerPoint   Notes   Audio   (members only).
      • David Mead. Past Commodore, Royal Southern Yacht Club, "Guidelines for Acquisitions and Management of Sponsors",   PDF   MS Word   Notes   Audio   (members only).

      Open discussions with suggestions and ideas. Panel Audio 

      Bjørn Westergaard to moderate the session.

      Audio Session 1 - full    



      Session 2 - "Strategic thinking in how we develop our clubs!"

       

      All planning takes it outset from the world we are living in – so what is happening around yacht clubs and other sport clubs – what should we plan for – a presentation from an outsider.


      Anders Bogason – a keen sailor and also partner at one of the leading Danish strategic consulting companies.
      "Increasing our chances of strategy realization -- the dilemmas of separating strategy development from execution.",  PDF   PowerPoint   Movie MP4  Audio  (members only).

      Mads Kolte Olsen, CEO Danish Sailing Association talks about the changing conditions for getting a part of people's leisure time and presents the results of a recent survey of Danish sailing clubs - "Conditions to Attract People to Water Activities," PDF   PowerPoint   Audio (members only).

      Panel:

      • Inge Strompf-Jepsen, Past Commodore, Royal Hong Kong Yacht Club, "Best strategic plans made, are made not to last!", Hong Kong's cityscape encroached upon the RHKYC faster than anticipated! How did we cope?   PDF   PowerPoint   Audio   (members only).

      • Andy Anderson, Past Commodore, Royal New Zealand Yacht Squadron, "Strategic thinking in how we develop our clubs. What can 10,000 hours achieve?",  PDF   PowerPoint (194 MB) Audio  (members only).

      • Bill Torgerson, Annapolis Yacht Club, "Strategic Thinking - the Role of Cultural Self-Examination",  PDF   PowerPoint  Audio (members only).

      • Mike Newbury, Royal Canadian Yacht Club, presented the preliminary results of a survey of ICOYC clubs and their characteristics, "ICOYC Data Base Analysis",  PDF   PowerPoint  Audio (members only).

      Open discussions with suggestions and ideas.

      Lars Ive to moderate the session.

      Audio Session 2


      Session 3 - "Volunteer management, how do we develop our volunteers?"

      How do others organizations plan structurally to attract, keep and develop their volunteers – and how are the demographic changes supporting the activities.

      Professor Bjarne Ibsen is manager for Center for Sports and Biomechanics at the Southern Denmark University and has spearheaded major research into volunteer work.
      Presentation "How do we develop sports organizations based upon a volunteer's work."  PDF  PowerPoint  Audio  (members only).
        
      Pa
      nel:

      • Gilles Forest, Vice President, Societe Nautique de Marseille,  "Volunteer Management: A Challenge for the Future",  PDF   PowerPoint  Audio (members only). 
      • Stuart Walton, Royal Perth Yacht Club, "The use of technology to reduce the burden on volunteers", an automated system to manage race flags and horns. - The Rosser Starting System",  PDF   PowerPoint   Movie (MP4, 741 Mb)   Audio  (members only).
      • Gerry Cullen, Vice Commodore, Royal Vancouver Yacht Club, "Numerous outstations, recruiting, organizing and managing “work parties” at each of the stations in both spring and fall- the challenge of managing a gang of 'Alphas".  pending  Audio  (members only).
      • Mads Ehrhardt, Royal Danish Yacht Club, "Why we name a volunteer of the day",  PDF   PowerPoint  Audio (members only).

      Open discussions with suggestions and ideas Audio  (members only).

      Dan Ibsen to moderate the session.

      Audio Session 3


      
      

      Session 4 - "Creating Value in Membership - Understanding our 'Customers' "

      What is value for members? 

      Reinventing the clubs – a different but effective approach to get back energy into our club life. 
      Chicago Yacht Club will present its program and results of re-vitalizing its club by focusing on values to its various types of members.
      "Can you use offshore racing principles and strategies to revitalize your yacht club? YES!"  PDF   PowerPoint  (members only).
          Club Reinvention Audio  (members only).
          Implementation Audio  (members only).
          Women on the Water Audio  (members only).
          Womens Events Audio  (members only).
          Takeaways & General Discussion Audio  (members only).

      Panel:
      Carlo Thierry, Yacht Club Italiano, "The potential of ICOYC in international relations - How to make that a value to members",   PDF  Word  Audio (members only).

      Open discussions with suggestions and ideas for reinventing sailing clubs

      Chicago Yacht Club to moderate the session.

      Session 4 audio



      Session 5 - "Are we getting full use of social media?"

        

      Mads Ehrhardt, Board of KDY, works with social media in his professional job.
      "Social Interaction Between People Enabled by Digital Media",  Audio  (members only).  pending

      Mathilde Hegelund who is a great sailor and has a Master in social media, "Key issues what is done now, what could be done and what will the future bring?"  PDF  Audio (members only). 

      Mads and Mathilde discuss 'The Next Big Thing'  Audio  (members only).

      Panel:

      • Robert Stoneley, Hong Kong Yacht Club, "Are we getting full use of social media? ",   PDF    PowerPoint    Audio (members only). 
      • Malcolm Levy, Royal Sydney Yacht Squadron,  "Are We Too Late for the Future - How did we prepare and developed our social media future?  PDF  PowerPoint   Audio   (members only).

      Open discussions with suggestions and ideas.  Mads Ehrhardt to moderate the session.

      Interactive discussion re Corporate Membership  Audio  (members only).

      Audio Session 5
       




      Session 6 - "New types of sailing – both racing and cruising – adapting to competition and changed lifestyle"

        

      New racing formats – Sailing Champions League and the M32 World Match Series. What can we do to reinvent Cruising? And are there other racing formats in the pipe line?

      Kim Andersen, Head of ISAF Technical Committee, "World Sailing’s views on where sailing is heading and what the role of clubs should be", PDF   (members only)


      New Competition Equipment  Audio   (members only).

      Lifestyle Changes   Audio  (members only).

      Christian Lerche, International Race Officer, Chairman of the Danish Sealing League Organization, "Speed Fleet Racing and League Sailing",  PDF   PowerPoint   Audio (members only)

      Anders Kristensen, Royal Norwegian Yacht Club, "SUP - is it a new way of recruiting young sailors?"  PDF  PowerPoint  Audio (members only)

      Jack Lloyd - Adapting Sailing and the Volvo Revolution   Audio  (members only)..

      Audio Session 6
       


      Announcement of the Next Forum – by the hosting Club

      April 2018, San Francisco, USA, co-sponsored by San Francisco Yacht Club and St Francis Yacht Club.

      Details in Forums/Next Commodores Forum.

      Special Presentations

      These presentations were not part of the scripted sessions, but are of general interest.

      Atlantic Anniversary Regatta - 2017/2018
      Norddeutscher Regatta Verein has released a Save the Date message and a Presentation describing this Trans-Atlantic regatta in 2017 and with the fleet returning to Europe in 2018.

      NRV is preparing to celebrate the its 150th Anniversary in 2018 and will do so by hosting a Transatlantic Race.  Incidentally Yacht Club Costa Smeralda –www.yccs.it– of Porto Cervo / SARDINIA – one of NRV's Reciprocal Clubs – will be celebrating their 50th Anniversary in 2017. Therefore, both Clubs have decided to join hands in organizing two outstanding Trans-Atlantic Races in 2017 and 2018.  In November 2017 the YCCS will host the westbound regatta from the Canary Islands to Virgin Gorda, BVI, with the finish line in front of their Caribbean Clubhouse.  In July 2018 – supported by the Royal Bermuda Yacht Club in Hamilton – www.rbyc.bm– another one of NRV's Reciprocal Clubs – the NRV will host the eastbound regatta from Bermuda to Hamburg / GERMANY. Go to Member Clubs/Norddeutscher Regatta Verein for details.


      Rosser Starting System
      Royal Perth Yacht Club presented a MOVIE (MP4, 741 Mb) which demonstrates an automatic race start flagging system using off-the shelf hardware and custom programmed software. The system can be licensed from the developer, contact Royal Perth directly, mentioning "Rosser Starting System."

      More Information

      The table below presents several links to downloading files or other web pages relating to the 10th Commodores' Forum.

      Item Published
      Announcement presentation given at the 2015 Auckland Forum
      PDF  PowerPoint
      20 Oct 2015
      Save the Date email message to ICOYC members 24 Oct 2015
      Formal Invitation and Registration Information
      03 May 2016
      Conference Agendas 
      Delegate Schedule   Partners Program
      final
      Hotel Information and Map to RDYC clubhouse in Rungsted Marina 20 Oct 2015

       
      Last Updated Saturday, November 19, 2016
        

  • 2015 - Auckland, New Zealand - Royal New Zealand Yacht Squadron
    • 2015 Auckland, New Zealand

      Royal New Zealand Yacht Squadron





      The Ninth ICOYC Commodores' Forum was held in Auckland, NZ, on 17-20 February 2015 and was hosted by the Royal New Zealand Yacht Squadron.

         

      Photo Albums of the Forum and Related Events

      Members of ICOYC can view the photo albums taken by fellow members during the forum sessions, the Commodores' Regatta, the Partners' Program, and related social events by going to the Photo Gallery page.

       

      Only Members Can Download the Presentations

      Note: The downloads are password protected and are only available to logged-in members of ICOYC. Comments can be addressed to webeditor@icoyc.org

       

      How to Download the Presentations

      In most cases, underlined words in blue are download links. Clicking on the link starts a download of the file. Copies of the presentations and audio files of sessions can be downloaded by logged-in members of ICOYC in PDF or MP3 format by clicking on the word PDF or Audio File for that session. Source documents in MS Word and MS PowerPoint are stored on the website and can be retrieved by contacting the webmaster at webeditor@icoyc.org. Items in yellow highlight are not available at this time.

      NOTE: Many of these presentations are large and may take a while to download over slower links. The audio files do not stream, rather they must be downloaded completely before playing. Please be patient! 

      Forum Delegates Book

      Attendees were presented with a lovely engraved full color, glossy paper, book of 80 an pages containing photos and facts of New Zealand, as well as photos and biographies of the delegates. The 2.5MB PDF copy of the delegates book can be downloaded HERE

      Last updated on Tuesday, September 20, 2016

       

      Forum IX Schedule and Session Downloads 
       

      Time Event
      16February, Monday
      12pm Registration opens for all forum delegates (RNZYS Reception)
      3-4pm ICOYC Board Meeting (RNZYS Commodores Room)
      430-6pm Cocktails & Canapés with Partners/Meet &Greet (RNZYS Members Lounge)
      6pm Dinner in the Members Bar (optional)


      17 February, Tuesday
      9am Delegate Registration Continues
      930-11am AGM Meeting (RNZYS Committee Room)
      1030-11am Morning Tea & Coffee served (RNZYS Committee Room)
      11am Opening Ceremony & Official Welcome (RNZYS Flagstaff)
      12pm Lunch (RNZYS Dinghy Locker)
      1pm-410 pm

      Session 1 (Quarterdeck Restaurant)
      Discussion Topic - Strategic Plan

      “A particular long-term plan for success, especially in business or politics” – Collins Dictionary
      Steve Mair - FacilitatorPDF “How far ahead are you thinking?”

      • What is the future of your club? What does your club look like in the year 2045?
      • Are the short term decisions we make now adversely affecting where we should be in 30 years?
      • Is each step the correct one?
      • What do you need to know before you can effectively plan?
      • Where are we, and where are we going?
      • What do Members want?
      • What examples of innovative planning for clubs are there - what has been delivered that others could benefit from?
      • Why is it so important to have a plan?
      • How far ahead are you thinking and who does it involve?
      • Should the clubs youth have input to own planning?
      • How do you involve all members, a core volunteer group, or professionals?
      • Where is each best?
      • How often should the plan be updated?
      • How do clubs stay on plan with leadership changing often?

      Part 1 1:00pm – 2:30pm Theory discussion topics
      “Strategy is a course of action for achieving an organisation’s purpose”
      The purpose of todays topic is to share in some techniques to allow us to construct and manage affective Strategic Plans.
      Speakers
      John McNeill – St Francis Yacht Club – Past Commodore & ICOYC President
      - What information is needed in formulating strategic plans
      Inge Strompf-Jepsen – Royal Hong Kong Yacht Club – Past Commodore
      - What sort of people are require? What skills should they have?
      Chuck Lowry – Seattle Yacht Club – Past Commodore
      - How to turn the information into a plan?
      Kevin Miller – Royal Queensland Yacht Squadron – Commodore
      - How to keep the plan relevant and evolving?
      Hayden Porter - General Manager RNZYS
      – Brief discussion about the importance of a clear and concise strategic plan from an operational point of view.

      Part 2 2:45pm – 4:00pm Specific club examples - discussion.
      Inge Strompf-Jepsen – Royal Hong Kong Yacht Club – Past Commodore
      To present their 50 year development plan that has been worked on for 5 years.
      Discussion around the process. What worked, what didn’t.
      PDF

      John McNeill – St Francis Yacht Club – Past Commodore & ICOYC President
      Tales about the importance of a plan and the inclusion of all members in the process.
      Discussion around the importance of having full engagement, what are some practical examples.
      PDF

      Kevin Miller – Royal Queensland Yacht Squadron – Commodore
      Discuss master plan, example of a motel built on site with ability to attract regattas. Video on relocating clubhouse.Videos: Marina Rebuild Clubhouse Move

      Chuck Lowry – Seattle Yacht Club – Past Commodore
      Discuss what has, or hasn’t happened at the Seattle Yacht Club and what specific issues are being faced. Chuck referenced Jim Flaherty's presentation on Strategic Planning given at the 2011 Forum in SeattlePDF

      410pm Delegates return to hotels via bus to prepare for the evening
      5pm Bus from RNZYS & Hotels to Auckland Museum
      530pm

      EVENING SOCIAL
      Official Maori Welcome and an informative insight into NZ Maori history
      Tour the gallery (Auckland Museum, Auckland Domain)

      7pm – 8pm Dinner & Drinks – (Auckland Domain Winter Gardens)
      815pm Buses return delegates & partners to accommodations
      18 February, Wednesday
      9am-12pm Session2 (Quarterdeck Restaurant)
      Discussion Topic - Finance

      “The system of money, credit.” “Funds or the provision of funds” – Collins Dictionary
      Facilitator: Gregg Knowles

      “Is innovative financial management protecting our assets?”

      • Do our financial plans and actions coincide with our long term plan?
      • Are we anticipating?
      • Income streams, Core Business, Expense management- Software, Productivity, Innovative Accounting, capital sourcing.
      • Are we utilising all the tools we can to make sure we are keeping up with a fast moving world?
      • Do we have good analytic tools to see trends and anticipate needs?
      • Are we, as committees, responsibly guiding our clubs from a financial perspective?
      • Do we have adequate reserves or specific plans to fund major capital needs?
      • Do we have good analytic tools to see trends and anticipate needs?
      • What is innovative accounting, protection of assets, long term funds safe guarded for future generations or do we utilise funds to improve our clubs so future members can benefit?
      • Software integration linked to CRM, Dues on drip feed or lump subscription payment, what do the younger members prefer, are our subscription dues too high or not high enough?
        How do we explain what dues are used for to show how they provide value?
      • How do we sell value and degree of transparency with members? - It’s their money too!

      Panel Members / Speakers

      Mr Mark Bovaird- Royal Hong Kong Yacht ClubPDF
      Ms Sheila Smith - Royal Canadian Yacht ClubPDF
      Mr Phil Smith - Eastern Yacht Club
      Mr Stuart Walton - Royal Perth Yacht ClubPDF

      12pm Lunch (RNZYS Ballroom)
      1pm-400 pm

      Session 3 (Quarterdeck Restaurant)
      Discussion Topic - Racing
      "A contest of speed - any competition or rivalry”´- Collins Dictionary
      Facilitator: Mr Mathew Flynn
      “Are clubs leading yachting’s direction, or are we simply facilitators to
      current trends?”

      • What does racing in 2045 look like?
      • What is the current state of yacht racing and is it taking the sport in the right direction long term?
      • What are clubs able to do to guide racing?
      • Are clubs leading the sport’s direction or are we simply facilitators to current trends?
      • What do Members want?
      • Which Members?
      • International, proximity to competitive fleets, where is clubs interests in dinghy, keeler, multihull. What is the status of kite boards, windsurfing, SUP, Dragon boats, Rowers or paddlers- are these the future thrills??
      • Cruising racing or rally- is it the destination or the shore time with like-minded members?
      • Do we do too much for members- how many races should we run?
      • What sorts?
      • Utilise northern and southern hemisphere calendar to train or race?
      • Do clubs fund the youth or individual members?
      • Trends in racing- shorter courses, more tailored to racing types, mid-week not week ends?
      • Club fleets- how do we maximise the advantages of our boats and what is the replacement plan?
      • Do we support local business or is it just the value for money?
      • Cost of offshore and insurance- how have other clubs handle this?
      • Just how ‘professional’ does club racing need to be?
      • What place has fun in the racing?
      • Corinthian style- what do we really mean?
      • Handicapping and measurement- how do clubs handle this?

      Panel Members / Speakers

      Mr Andy Anderson - Royal New Zealand Yacht SquadronPDF
      Mr Mike Newbury - Royal Canadian Yacht Club
      Dr Gero Brugmann- Norddeutscher Regatta Verein (NRV)PDF
      Mr Richard Chapman - Royal Sydney Yacht SquadronPDF

      415pm Bus from RNZYS to Heritage Hotel / Delegates get ready for the evening
      530pm Bus to Auckland Voyager Museum
      (Voyager Museum, Auckland Viaduct Harbour)
      6pm Drinks and Canapés (Voyager Museum Americas Cup Room)
      645pm Voyager Museum guided tour followed by a Formal Dinner.
      (Voyager Museum, Auckland Viaduct Harbour)
      930-10pm Dinner concludes – Buses return delegates & partners to accommodation
      19 February, Thursday
      9am – 11am Bus from RNZYS to Southern Spas Factory in Avondale for Southern Spars Tour
      (Southern Spars HQ, Avondale)
      12pm Bus from Southern Spars to RNZYS
      1330pm Kiwiana Lunch
      2-5pm Session4 (Quarterdeck Restaurant)
      Discussion Topic -Membership - “Why belong to a yacht club?”
      “The members of an organization collectively - the state of being a member” – Collins Dictionary

      Facilitator: David Abercrombie

      • Is your membership base growing?
      • Is your membership changing in character?
      • Is it healthy?
      • Are members and their families engaged and using their club?
      • Do clubs aspire to having a youthful and engaged membership to take the club forward?
      • What are clubs doing to achieve this?
      • Do people have the spare time to volunteer anymore and what are clubs doing to mitigate any loss in volunteer support?
      • Is the club a priority activity for your members?
      • Engagement- Recruitment, Communications – Who are the recruiters and how do you activate them?
      • Value proposition- why join- is it the racing, cruising or social?
      • How many clubs/ members go racing or cruising?
      • Where do your new members come from, can we engage in an exchange programme?
      • What about the launches- what’s in it for them? Motor Yacht Divisions?
      • National entity affiliation importance?
      • Reciprocal importance?

      Panel Members / Speakers

      Mr Paul Shield - Royal Vancouver Yacht ClubVisuals PDFDiscussion PDF
      Mrs Annette Newton - Royal Southern Yacht ClubPDF
      Mr Robert Davis - Sandringham Yacht ClubPDF
      Mr George Dort - St Francis Yacht Club

      Evening
      *** Free Night ***

      20 February,Friday
      9am-12pm

      Session 5 (Quarterdeck Restaurant)
      Discussion Topic -Youth - “Are they our future?”
      ‘The quality or condition of being young - young people collectively” – Collins Dictionary
      Facilitator: Aaron Young -PDF

      • Are they our future?
      • Do we believe this?
      • Then what are we investing in to show them the way and not lose the youth to other activities after the parental cash cow slows down and they are left to fend for themselves.?
      • Who is doing it differently?
      • Is dinghy sailing crucial to seeing youth come into larger boat sailing or is it all about the speed or one design?
      • Are we providing a broad enough experience – beyond racing to develop a bond to the club ‘family’?
      • How do we keep them in the family?
      • Will the development classes lead the future- where is boat design heading and is this relevant to the youth or clubs?
      • Should youth run their own programme or do we utilise structured courses?
      • Volunteer run or funded professionals?
      • Do clubs share their Intellectual Property on training?

      Panel Members / Speakers
      Mr Brian Thomas - San Diego Yacht ClubPDF
      Mr Claes Talberg - Nylandska Jaktklubben (NJK)PDF
      Mr Raymond Lynch - San Francisco Yacht ClubPDF
      Mr Paul Bayliss - Royal Freshwater Bay Yacht ClubPDF

      1230-2pm Lunch – (Quarterdeck Restaurant)
      2pm-430pm Rum Racing on the Harbour (Westhaven
      7pm – Late Final Dinner & Celebration – (RNZYS Ballroom)
         
  • 2013 - Hong Kong, Hong Kong - Royal Hong Kong Yacht Club
    • 2013 Hong Kong
      Royal Hong Kong Yacht Club   







      Program Agenda & download site

      for Presentations and transcripts

        

      The Eighth ICOYC Commodores' Forum was held in Hong Kong, from November 11 to November 16, 2013 and was hosted by the Royal Hong Kong Yacht Club.
        

      Photo Albums of the Forum and Related Events

      Members of ICOYC can view the photo albums taken by fellow members during the forum sessions, the Commodores' Regatta, the Partners' Program, and related social events by going to the Photo Gallery page.

      Members Only Below

      The sections below contain download links that can only be accessed by logged-in members.

       

      How to Download the Presentations and Audio Files

      In most cases, underlined words in blue are download links. Clicking on the link starts a download of the file.

      Copies of the presentations and audio files of sessions can be downloaded by logged-in members of ICOYC in PDF or MP3 format by clicking on the word Download or Audio File for that session. Source documents in MS Word and MS PowerPoint are stored on the website and can be retrieved by contacting the webmaster at webeditor@icoyc.org. NOTE: Many of these presentations are large and may take a while to download over slower links. The Audio Files do not stream, rather they must be downloaded completely before playing. Please be patient!

      Members Only Can Download the Presentations &

      Audio Files

      Note: The downloads are password protected and are only available to logged-in members of ICOYC. Comments can be addressed to webeditor@icoyc.org

       

      Last updated on Tuesday, September 20, 2016

       

       

      Forum VIII Reports by Council Clubs

      Several Council clubs have submitted reports to their membership.

       Share your club's report by sending it to webeditor@ICOYC.org for posting in this section.

       

      Forum VIII Schedule and Session Downloads
       
                   
      Time Event
      11 November, Monday
      1230hrs ICOYC Board Meeting and Lunch  
      1430hrs ICOYC AGM
        Bios of Attendees  download
      12 November, Tuesday
      1000hrs ICOYC Committees Briefing - let us know you're coming!  
      1130hrs Gather for Opening Ceremony at Turning Circle (Main Entrance)
         
      1200hrs- 1245hrs (prompt) Opening Ceremony.  Bring Club burgee to hold during group photo.
       
      1220hrs to 1345hrs Set Lunch at Main lawn  
      1400hrs to 1750hrs

      Session 1

      Ways to Recruit, Develop and Retain Young Members and Top Sailors

      Shifting the demographic bulge to the left.  Hear from horses’ mouths themselves as to what they want and what they think will keep them in the Club.  And once there, how do you make them top sailors?  Which clubs have the best programmes and how do they do it? 

      download  Moderator: Anthony Day 

      Presenters:

      download  (1402hrs to 1408 hrs) Paige Cooke, Young Member, Royal New Zealand Yacht Squadron 
      download  (1409hrs to 1415hrs) Luke Payne, Young Member, Royal Freshwater Bay Yacht Club
      download  (1416hrs to 1422hrs) Sofia Marie Mascia and Florrie Manzoni, Young Members, RHKYC
      download  (1423hrs to 1429hrs) Craig Cobbin, Hong Kong Sailing Federation
      download  (1430hrs to 1436hrs) Paul Heineken, Director of Sailing Foundation, St. Francis Yacht Club

      audio file - Youth Introductions
      audio file - Panel Presentations
      audio file - Question and Answer
      audio file - Breakout Reports

      Followed by a discussion period, Q&A, breakout sessions for group discussions, group presentations, summary of common trends.

      Includes two 15-minute refreshment breaks.

      1800hrs

      EVENING SOCIAL

      Please gather at Eastern Pontoon to board vessels for harbour cruise

      Harbour Cruise

      Dinner at Lei Yue Mun with Keynote Speaker, Jason Wordie

      Coach Return


          

      13 November, Wednesday
      0830hrs to 0930hrs Light Breakfast and Networking Opportunity (Gun Room)
       
      0930hrs to 1245hrs

      Session 2

      Sponsorship and Long Term Finance

      An introduction to sponsorship and commercial partnerships in the private yacht club industry with insight from some of the clubs and sponsors. What is the real or perceived value of sponsorship? What is important to sponsors? How do private club facilities protect their interests and the interests of their members from commercialism?  How is sponsorship used effectively to enhance an event and the club profile?

      Moderator: Drew Taylor

      Presenters:

      download  (0932hrs to 0938hrs) Torrey Dorsey,  Corporate and International Partnerships Manager, RHKYC
                      (0939hrs to 0945hrs) Michael Leeson, Sponsor (Skandia)
      download  (0946hrs to 0952hrs) Chris Carlile, Commodore, Sandringham Yacht Club
      download  (0953hrs to 0959hrs) Bill Torgerson, Past Commodore, Annapolis Yacht Club

      audio file - Capital Financing
      audio file - Questions and Answers
      audio file - Sponsorship
      audio file - Entry Fees and Discussion

      Followed by a discussion period, Q&A, breakout sessions for group discussions, group presentations, summary of common trends.

      Includes one 15-minute refreshment break.

      1245-1355 Lunch - TABLE TOPICS DAY  
      1400hrs to 1700hrs

      Session 3

      Club Management
      It is all about People – how are clubs attracting and retaining staff in the ‘Generation Y’ era?            

      download  Moderator: Mark Bovaird

      Presenters:

      download  (1402hrs to 1408hrs) Richard Hewett, General Manager, Sandringham Yacht Club
      download  (1409hrs to 1415hrs) Stuart Walton,  General Manager,  Royal Perth Yacht Club
      download  (1416hrs to 1422hrs) Carmen Derricott, General Manager, Royal Vancouver Yacht Club
      download   (1423hrs to 1429hrs) Paul Hughes, General Manager, Royal Queensland Yacht Squadron

      audio file - Panel Presentations
      audio file - Question and Answer
      audio file - Breakout 1
      audio file - Breakout 2

      Followed by a discussion period, Q&A, breakout sessions for group discussions, group presentations, summary of common trends.

      Includes one 15-minute refreshment break.

      1730 Depart RHKYC by coach to HKJC Happy Valley  
      1830 Dinner and horse racing HKJC

          

      2115hrs or immediately after Race 5, coach transport to Causeway Bay
       
      14 November, Thursday
      0830-0930 Light Breakfast and Networking Opportunity  
      0930hrs to 1245hrs

      Session 4

      Ways to Develop and Sustain Race Support - Effective Race Management
      Nurturing and training a volunteer base to work with professionals for large scale international events.  Hear from those clubs with solid programmes. 

      Presenters:

                      (0932hrs to 0938hrs) Kate Mitchell, Vice Commodore, Sandringham Yacht Club
                      (0939hrs to 0945hrs) Jerelyn Biehl, Past Commodore, San Diego Yacht Club
                      (0946hrs to 0952hrs) Andy Anderson, Vice Commodore, Royal New Zealand Yacht Squadron
      download  (0953hrs to 0959hrs) Godwin Zammitt, Commodore, Royal Malta Yacht Club

      audio file - part 1
      audio file - part 2
      audio file - part 3
      audio file - part 4
      audio file - part 5

      Followed by a discussion period, Q&A, breakout sessions for group discussions, group presentations, summary of common trends.

      Includes one 15-minute refreshment break.

      1245-1355 Lunch - talk by John Stork - June 2014 Cruise to Corsica and Elba  
      1400hrs Skippers' briefing  
      pm Commodores' Forum Regatta    
      1745hrs Coach departs for Middle Island (meet carpark / Turning Circle)
         
      1830hrs Middle Island BBQ  
      2130hrs Coach transportation back   
      15 November, Friday
      0830-0930 Light Breakfast and Networking Opportunity  
      0930hrs to 1245hrs

      Session 5

      Dealings with Community and Government
      Is your club part of its local community and what value do you add?  Is your club the spokesperson for your industry?  Dancing the dance with government.  Learn from clubs with varied experiences. 

      Presenters:

      download  (0932hrs to 0938hrs) Mark Ashton, Commodore, Hebe Haven Yacht Club
      download  (0939hrs to 0945hrs) Glynis Green, Consultant, Hong Kong
      download  (0946hrs to 0952hrs) Malcolm Levy, Commodore, Royal Sydney Yacht Squadron
                      (0953hrs to 0959hrs) Chris Warner, Commodore, Seattle Yacht Club
                      (1000hrs to 1006hrs) Anders Kristensen, Managing Director, Royal Danish Yacht Club
      download   (1007hrs to 1013hrs) Claes Tallberg, Commodore, Nylandska Jaktklubben

      audio file - part 1
      audio file - part 2
      audio file - part 3
      audio file - part 4

      Followed by a discussion period, Q&A, breakout sessions for group discussions, group presentations, summary of common trends. 

      Download the discussion topics.

      Includes one 15-minute refreshment break.

      1245-1355 Lunch  
      1400hrs to 1700hrs

      Session 6

      Succession Planning and Leadership Training
      Identifying and developing future leaders.  Working within a clear committee structure with reporting lines and terms of reference.  Volunteers with the best of intentions aren’t always up for the job particularly in situations where clubs have to be run as companies.

      Presenters:

      download  (1402hrs to 1408hrs) Jorgen Stang Heffermehl, Royal Norwegian Yacht Club
      download  (1409hrs to 1415hrs) Mark Inkster, Past Commodore, Royal Southern Yacht Club
      download  (1416hrs to 1422hrs) John McNeill, Past Commodore, St. Francis Yacht Club
      download  (1423hrs to 1429hrs) Phil Smith, Past Commodore, Eastern Yacht Club

      audio file - Panel Presentations
      audio file - Question and Answer
      audio file - Break Reports and Summary

      Followed by a discussion period, Q&A, breakout sessions for group discussions, group presentations, summary of common trends. 

      Download the discussion topics.

      Includes one 15-minute refreshment break.

      1700hrs to 1730hrs

      download  Closing Remarks

      download  Forum 2015 - Royal New Zealand Yacht Squadron, presentation by the hosts of the 9th ICOYC Commodores Forum.

       
      1730hrs-1845hrs time to get back to hotel to change  
      1845hrs

      EVENING DINNER DANCE

      Gather at Main Lawn ahead of the Gala Dinner

      Show
      Gala Dinner  and Entertainment
      Music and Dancing

         
      16 November, Saturday
        free time to go sailing (regular class racing)    
        may attend RHKYC Regatta Ball (those attending have already booked)    

  • 2012 - Hamble, England - Royal Southern Yacht Club
    • 2012 - Hamble, England
      Royal Southern Yacht Club

       


      The Seventh ICOYC Commodores' Forum was held in Hamble, Hampshire, UK, from September 12 to September 15, 201 and was hosted by the Royal Southern Yacht Club.  
       

      Comments From Participants


       Edith Frilet, Société Nautique de Marseille (SNM): "Once again, it was a real pleasure to meet all of you, to be back among the old friends and the new ones. John, you did a marvelous job, following the tracks of Heins, and Mark provided the all of us a fantastic 7th Forum, full of joy and fun, despite the very serious topics of the conference! Hip Hip for the Commodore’s Forum!"

      Chris Carlile, Sandringham Yacht Club, Melbourne: "..and thank you John for providing a list of “new and good friends”. I had a really enjoyable time and learned a lot – but most particularly I rediscovered one of the real reasons we all love our boating so much – the chance to meet similar minded people from anywhere in the world and instantly form a bond. Thank you Mark and your crew for a fantastic program – the “side trips” could not have been better for one who comes from so far away. So, to all, get away from the impending winter, and come visit us in Australia."
       

      Members Only Below


      Photo Albums of the Forum and Related Events


      Logged-in members of ICOYC can view the photo albums taken by fellow members during the forum sessions, the Commodores' Regatta, the Partners' Program, and related social events by going to the Photo Gallery page.

       

      How to Download the Presentations and Transcripts


      In most cases, underlined words in blue are download links. Clicking on the link starts a download of the file.

      Copies of the presentations and transcripts of sessions can be downloaded by logged-in members of ICOYC in PDF format by clicking on the word Presentation or Transcript for that session. Source documents in MS Word and MS PowerPoint are stored on the website and can be retrieved by contacting the webmaster at webeditor@icoyc.org. NOTE: Many of these presentations are large (5-10 MB) and may take a while to download over slower links. Be patient! 

      Members Only Can Download the Presentations and Transcripts


      Note: The downloads are password protected and are only available to logged-in members of ICOYC. Comments can be addressed to webeditor@icoyc.org

      Last updated on Tuesday, September 20, 2016

         

      FORUM 2012 -- DOCUMENTS OF GENERAL INTEREST


       

      Day & Time Topic ook
      Sunday, September2 - Monday, September 10

      Cruise Skippers' Handbook
      Tuesday, September 11 - Saturday, September 16

      Forum Agenda(25 August 2012)


       

      TUESDAY, SEPTEMBER 11

       

       

      Day & Time Topic
      12.30



      Board Lunch
      in the Mountbatten Suite
      Royal Thames Yacht Club, London

      14.00
      John Stork

      Board Meeting:
      in the Edinburgh Room
      John Stork, President, ICOYC
      15.30 - 17.00


      Annual General Meeting
      The Mountbatten Suite followed by Tea and Cakes
      John Stork, President, ICOYC

      19.30
      ICOYC House of Lords Reception and Dinner
      Lord Wakeham
      very kindly hosted a Reception and Dinner at the House of Lords, in the Palace of Westminster.

       

      WEDNESDAY, SEPTEMBER 12


       

      Day & Time Topic
      09.30

      Transfer from London to The Solent Hotel, near Hamble
      Transfer and Guest Tour toHampton Court Palace
      15.00

      Arrival atThe Solent Hotel and Spa
      Hamble, Hampshire
      17.30



      7thICOYC Commodores' Forum Opening Ceremony
      Raising Club Burgees and National Flags
      18.00
      Mark Inkster

      Welcome to the Royal Southern Yacht Club
      Commodore Mark Inkster
      Transcript

      18.15
      The Significance of Yacht Clubs in Today’s World

      Opening Guest SpeakerSir Robin Knox-Johnston
      (Watch one of his talks onYouTube.)

      19.00
      Royal Southern Yacht Club Welcome Summer Buffet


       

       

      THURSDAY, SEPTEMBER 13

      Day & Time Topic
      08.30 Transfers from The Solent Hotel and Spa to Royal Southern Yacht Club for Forum Delegates

      09.30 - 12.45

      Session 1 – Membership Development –
      It's all about Participation

      Chaired by Past Vice- Commodore Gero Brugmann, Norddeutscher Regatta Verein, Hamburg, Germany

      09.30
      Creating Sailors

      How are clubs using assets and activities to bring new participants into the sport?

      Commodore Chris Carlile, Sandringham YC
      Presentation
      Transcript
      10.15

      Filling the Generation Gap with Youth and Families:
      ·Identifying the gap
      ·Not conflicting with current member needs
      ·Developing programs that satisfy and attract

      Past Commodore Jim Burns,Royal VancouverYC
      PresentationTranscript

      10.30

      Building Membership by Developing SocialandYachting Participation:
      ·Why participation is important to retaining members
      ·Discovering why some fail to use the membership and the club
      ·Examples that work for clubs.

      Commodore Gunilla Antas, Nylandska Jaktklubben,
      "Revision of the Club's Participation Program"
      PresentationTranscript

      Edith Frilet, ICOYC Representative, Societe Nautique de Marseille,
      "Club's Volunteer and Member Retention Program"
      PresentationTranscript

      10.45 Break
      11.00 Open Discussion
      Past Vice-Commodore Gero Brugmann, Norddeutscher Regatta Verein
      PresentationTranscript
      12.15

      It Really IS Easy Being Green:
      T2o mini-case studies, followed by Q&A
      ·
      Why Green is important to members
      · Easy ways to take action and be counted.

      Former Rear Commodore Sailing Jack Edwards, Royal Thames YC
      PresentationTranscript

      Rear Commodore George Dort, St.Francis YC
      PresentationTranscript

      12.45

      Lunch
      Yachting Disasters – When Insurance Matters
      Guest SpeakerMike Pope, GJW Insurance
      PresentationTranscript

      14.00 - 18.00

      Session 2 Effective Communications

      Chaired by Ambrose Lo, Past Commodore, Royal Hong Kong Yacht Club, Hong Kong

      14.00

      Presentation of the Results of the Communications Survey
      Past Commodore Ambrose Lo, Royal Hong Kong YC
      PresentationTranscript

      14.30 Media Mix – Reaching ALL the Members

      The practice of what and how a mix of different communications media are used to reach different types of club members. Three short presentations, followed by a Q&A session.
      Session Transcript

      Anders Christiansen, Royal Danish YC
      PresentationSession Transcript

      Chris Charlile, Sandringham YC
      PresentationSession Transcript

      Bob Miller, Seattle YC
      PresentationSession Transcript

      15.15 Break
      15.30

      External Communications: Reaching Out Beyond Membership

      Different live examples on how to communicate with the government, the press, and the community. Three short presentations, followed by a Q&A session:
      Session Transcript

      Peta Stuart-Hunt, Royal Southern YC
      PresentationSession Transcript

      Ray Lynch, San Francisco YC
      PresentationSession Transcript

      Koko Mueller, Royal Hong Kong YC
      PresentationSession Transcript

      16:15 The Use and Abuse of Social Media

      Guest Speaker Dave Fuller, CEO of Pilote Media
      PresentationTranscript

      17:00 Breakout Sessions:

      #1 - Measurement of Good Internal (Members) Communications
      #2 - Measurement of Good External (Community) Communications
      #3 - Views on High-tech vs High-touch Communications

      17.30

      Breakout Sessions Reports

      18.00 Summary and End of Session 2
      18.00 Hamble ‘Hostelry Walk’

      Depart the Club House after the day’s forum Programme.



      FRIDAY, SEPTEMBER 14


       

      Day & Time Topic
      07.30 Transfers from The Solent Hotel and Spa to Royal Southern Yacht Club for Forum Delegates

      08.30 - 12:15
      Session 3: Planning in Practice
      Chaired by Commodore Phil Smith, Eastern Yacht Club, Marblehead, Massachusetts, USA
      08.30

      Strategic Planning Brief
      Outline recap of significant points from 6thForum program, ad outline of Essential Planning Elements
      Commodore Philip J. Smith, Eastern YC
      PresentationTranscript

      09.00

      How Yacht Clubs Actually Plan– Case histories/examples

      Five minute presentations byfive clubs, followed by Panel Discussion and audience participation
      Panel Members:
      Commodore Charles Lowry, Seattle YC
      SessionTranscript

      Past Commodore William T. Torgerson, Annapolis YC
      PresentationSessionTranscript

      Commodore Hans Joachim Insler, Royal Hong Kong YC
      PresentationSessionTranscript

      Past Commodore Inge Strompf-Jepsen, Royal Hong Kong YC
      PresentationSessionTranscript

      CFO Anders Kristensen, Royal Danish YC
      PresentationSessionTranscript

      10.00 Break
      10.15 Planning Your Mission -- Staying On Course

      Five minutepresentations byfive clubs with Panel Discussionand audience participation
      Transcript

      11.15

      Leadership Planning -- Identifying and Encouraging Future Leaders

      Five minute presentations by five clubs with Panel Discussionand audience participation
      Transcript

      12.15

      Lunch
      The Global Market for Yachts and Events - How Yacht Clubs Matter
      Guest Speaker David Tydeman, Group CEO - Oyster Marine
      PresentationTranscript

      13.45 - 16.45

      Session 4 – Managing Sailing Activities

      Chaired by Commodore Guy Walters, Royal Vancouver Yacht Club, Vancouver, B.C., Canada

      13.45
      Effective Regatta Management - Presentation(Q&A following each item)
      Commodore Guy Walters, Royal Vancouver Yacht Club
      PresentationTranscript

      ·Recent survey results & implications
      ·Interclub cooperation
      ·Training

      14.45 Break
      15.00 Optimal Club Fleet Utilization

      Brief Presentations, followed byPanel Discussions
      Session Transcript

      CEO Anders Kristensen, Royal Danish YC
      PresentationSession Transcript

      Past Commodore Inge Strompf-Jepsen, Royal Hong Kong YC
      PresentationSession Transcript

      Commodore Chris Carlile, Sandringham YC
      PresentationSession Transcript

      16.00

      Recent ISAF Developments, and the role of Yacht Clubs
      Special Address
      byJerome Pels, Secretary General of ISAF,followed by Q&A
      Presentation(large download)

      16.45 Forum session concludes
      Delegate transfers to Solent Hotel and Spa from Royal Southern Yacht Club
      18.30
      Depart for HMS Warrior Reception and Dinner
      Royal Naval Dockyards, Portsmouth

      Guest speakerBob Fisher, yachting journalist, will talk about
      Regatta Follies I have Witnessed





       

       

       

      SATURDAY, SEPTEMBER 15

       

      Day & Time Topic
      08.30

      Sleep in a bit this morning, we will start transfers from The Solent Hotel and Spa to Royal Southern Yacht Club for Forum Delegates an hour later
      09.00 - 11.00

      Session 5 – Club Operating Management (by Club Management)

      Chaired by Mike Rogers, ICOYC Administrator

      09.15

      Optimizing the Food & Beverage Enigma(followed by Q&A)
      Transcript
      ·Managing member expectations & demands (peaks & troughs)
      ·Promoting usage
      ·Ways of gaining cost efficiencies

      10.00 Break
      10.15

      Making Excess Capacity Profitable(followed by Q&A)
      Transcript
      · Identifying capacities
      · Developing outside trade
      ·Protecting the members privacy

      11.00 Session6 – Forum Conclusions andNext Steps
      11.00
      John StorkMark Inkster
      Forum Summary and discussion about future topics

      ICOYC President, John Stork & Host Commodore Mark Inkster

      11.45

      Presentation on the 8th Commodores' Forum
      Welcomeback to Hong Kongin 2013

      Commodore, Joachim Isler,Royal Hong Kong Yacht Club
      12:15 Close of the 7th Commodores' Forum
      12.15


      18.30
      Briefing and DepartureforCommodores’ Cup Regatta
      (Box lunch aboard)

      ICOYC Farewell and International Members' Evening
      Royal Southern Yacht Club, Hamble


       

       

       

  • 2011 - Seattle, USA - Seattle Yacht Club
    • 2011 - Seattle, usa

      SEATTLE yacht club

        

       

      The Sixth Commodores' Forum was held in Seattle, State of Washington, USA, hosted by the Seattle Yacht Club (SYC). Pre-forum social events started on Tuesday, August 30, 2011 and were followed by the Opening Ceremonly and Reception on Wednesday evening, August 31. Forum sessions were held at SYC's Mainstation clubhouse on Portage Bay in downtown Seattle on Thursday and Friday, September 1 and 2, each followed by an evening social event attended by forum delegates, their spouses and partners, and SYC members. The delegates and sessions were moved by SYC members' boats to the Port Madison outstation on Saturday morning, September 3, for the final presentations, followed by the Commodores' Cup yacht racing on matched J-105s in nearby Portage Bay. 

      FORUM

      Photos in slide show format of the forum, social events, boat ride to the Port Madison outstation, and the Commodore's Regatta taken by Cdr Ambrose Lo, Royal Hong Kong YC

      CRUISE

      Download a report on the cruise written by Pam Lowry, Cruise Organizer,SYC.

      Photos of the cruise taken by SYC member Mike Duppenthaler. Album 1Album 2Album 3Album 4.

      PRESENTATIONS AND TRANSCRIPTS

      The ICOYC Forum 2011 presentation documents that are available, including transcripts and PowerPoint™ slides, are located in the table below. Click on the document titles that are underlined in blue or on the word presentation to start the download of the presentation.  Session transcripts are indicated by the word transcriptThe downloads can only be seen or heard by logged-in ICOYC members. All documents are stored in the Adobe PDF format. Click HERE to get the latest version of Adobe Reader.

      Members Only

       
      Note for ICOYC Members: To review the material from the Forum, you must be logged in by using the MEMBER LOGIN section of this website or responding to the initial login prompt when doing your first download. If you do not remember your ICOYC login/password, send a message to webeditor@icoyc.org.

       

       

      FORUM & CRUISE -- DOCUMENTS OF GENERAL INTEREST

       

      Day & Time Topic
      Tuesday, Aug 30 - Saturday, Sept 3 Forum Delegates Handbook and Agenda, 3.5 MB PDF

      Forum Agenda
      (stand-alone version), 08. MB PDF
      Monday, Sept 5 -
      Wednesday, Sept 14
      ICOYC Cruise - Summer 2011 Skipper's Guide,3.4 MB PDF
      Cruising guide for the ten day cruise through the US San Juan Island and the British Columbia Gulf Islands
      Sponsors:
      Seattle Yacht Club &
      Royal Vancouver Yacht Club

       

      Wednesday, August 31

       

      Day & Time Topic
      08:15 - 09:00
      John Stork

      ICOYC Board Meeting - Minutes
      ICOYC Board of Directors
      09:30 - 11:00
      Gary Jobson

      The Essential Yacht Club
      Gary Jobson (Summary)
      11:00 - 12:30
      John Stork

      ICOYC Special General Meeting
      Meeting of ICOYC representatives and board of directors
      John Stork (President, ICOYC)

      18:00 - 19:00
      Tom EhmanTom Huston
      America's Cup 2013 Presentation
      Tom Ehman &
      Tom Huston


       

      THURSDAY, SEPTEMBER 1

       

      Day & Time Topic
      Thursday - AM Sessions
      Kim LorenzJohn Stork
      Welcome to the Forum
      Kim Lorenz (Commodore, Seattle YC)

      Review of 2011 Survey of Commodores' Concerns and an Overview of the Forum Topics
      John Stork (President, ICOYC)

      Rex Harrison


      Financial Session
      Managing in Difficult Economic Conditions
      Chair - Rex Harrison (Royal Sydney Yacht Squadron)

      Alain RadeletRuss Fraser
      Anders KristensenGunilla Antas
      Ambrose LoPaolo Caffarena
      Andy AndersonChris Frost
      Mark InksterBill Torgeson

      How Current Economic Developments Have Affected Our Clubs -a speaker from each of 13 countries will give a 2-3 minute synopsis on the likely effects - this year and in five year's time:
      Australia - Steve Richards (Sandringham YC)
      Belgium - Alain Radeletpresentation(Bruxelles Royal YC)
      Canada - Russell Fraser (Royal Vancouver YC)
      Denmark - Anders Kristensenpresentation(Royal Danish YC)
      Finland - Gunilla Antaspresentation(Nylandska Jatklubben)
      Germany - Andreas Pochammer (Verin Segierhaus am Wannsee)
      Hong Kong - Ambrose Lo(Royal Hong Kong YC)
      Italy - Paolo Caffarena (Yacht Club Italiano)
      New Zeland - Andy Anderson (Royal New Zealand YS)
      South Africa - Chris Frost (Royal Natal YC)
      United Kingdom - Mark Inkster (Royal Southern YC)
      USA - Bill Torgeson (Annapolis YC)

      Summary Notesby Jim Flaharty






      Strategic Planning - Identifying Your Club's Value Propostion
      Presentation & Workshops
      Jim Flaherty (Seattle YC)transcript
      John StorkPhilip Smith Yacht Club Involvement in Charities, Trusts, & Foundations
      John Stork, (Royal Thames YC) -Charities Within Clubs
      Philip Smith (Eastern YC) -Trusts & Their Limitations




      Thursday - PM Sessions
      Rob Livingston

      LUNCH TOPIC - "State of the Yacht Market"
      Speaker: Rob Livingston, CEO of Grand Banks Yachts

      Jim Burns Organizational Session
      Chair - Jim Burns (Royal Vancouver YC)

      How are ICOYC Clubs Organized?
      Jim Burns (Royal Vancouver YC)

      John McNeillSarah Howard Big Board vs. Small Board Debate
      John McNeill (St Francis YC) vs. Sarah Howard (Royal Vancouver YC)
      Big Boards - Howard
      Small Boards - McNeill
      Summary - Howard and McNeill


      Philip SmithBill Wood
      Mark FritzhardingeInge Strompf-Jensen

      Best Practices - Identification and Recruitment of Board Members -panel discussion with:
      Philip Smithtranscript(Eastern YC)
      Bill Wood (Royal Sydney YS)
      Mark Fitzhardingepresentation(Royal Perth YC)
      Inge Strompf-Jepsen (Royal Hong Kong YC)

      Club Crisis, Rebuilding a Club after Katrina
      (Management of Recovery and Risk)
      Jim Wade (Southern YC)

       

      FRIDAY, SEPTEMBER 2

       

      Day & Time Topic
      Friday - AM Sessions
      Dr. Gero Burgmann

      Yachting Session
      Overview
      Chair - Dr. Gero Brugmann (Norddeutscher Regatta Verein)
      Thom DammrichGeorge Harris

      Growing Boating -Presentations by:
      Thom Dammrich(National Marine Manufacturers Association)
      George Harris(Northwest Marine Trade Association)
      transcript
      Jeff JohnstoneMark Fritzhardinge
      Peter Stoneberg
      Developing a Club Fleet-More Than a Dinghy FleetPresentations by:
      Jeff Johnstonepresentationtranscript(J-Boats)
      Mark Fitzhardingepresentationtranscript(Royal Perth YC)
      Steve Richardspresentationtranscript(Sandringham YC)
      Peter Stonebergpresentationtranscript (St Francis YC)

      Followed by a panel sessiontranscript


      Mark InksterTherese Alstom
      Annette NewtonRufus Gilday
      New Yachting Formats-Power Boaters, Cruisers, Racers -How to involve Power-Boaters, Cruising, and Racing.
      Presentations by:
      Mark Inkster (Royal Southern YC) -Powerboatingtranscript
      Therese Alstrom (Kungliga Svenska SS) -Gotland Runt Racetranscript
      Annette Newton (Royal Southern YC) -Cruiser Racetranscript
      Rufus Gilday (Royal Thames YC) -Cruising as a Value for Members and Clubstranscript

      Andy AndersonPeter Ahern Youth Sailing-Pathways to Membership
      Presentations by:
      Andy Andersonpresentationtranscript(Royal New Zealand YC)
      Peter Ahernpresentationtranscript (Royal Freshwater Bay YC)

      Paul Sorenson LUNCH TOPIC - Marina Development, International trends
      Speaker: Paul Sorenson

      The SmartPlug - Significant Upgrade to Marine Shore Power
      Speaker: Ken Smithtranscript

      Friday - PM Sessions
      John McNeill

      Membership & Communications Sessions
      Overview
      Chair - John McNeill (St Francis YC)
      Frank VainKim Lorenz
      Peter StonebergTom Gilbertson
      Discovering Who, What, & Where You Are... And Want to Become.
      Frank Vain (President of the McMahon Group, Private Club Planners & Consultants)
      Panel discussion including:
      Kim Lorenz (Seattle YC)
      Peter Stoneberg (St Francis YC)
      Tom Gilbertson (Newport Harbor YC)
      transcript

      Bill TorgesonBill Wood Building a Targeted Membership with Programs- Building youth and family enrollment
      Bill Torgersonpresentationtranscript(Annapolis YC)
      Bill Woodpresentationtranscript(Royal Sydney YS)

      Gunilla AntasAndy Anderson Involvement and Retention of Members
      Gunilla Antaspresentationscript texttranscript(Nylandska Jaktklubben)
      Andy Andersonpresentationtranscript (Royal New Zealand YS)

      Philip SmithPaolo Caffarena
      Gunilla AntasAndy Anderson
      Membership Tools and Tactics - Club Examples
      Member club examples of effective tools and results.
      Phil Smithpresentationtranscript(Eastern YC)
      Dr. Paolo Caffarenapresentation(Yacht Club Italiano)
      Steve Richardspresentationtranscript(Sandringham YC)
      Followed by a panel discussion, including:
      Gunilla Antas (Nylandska Jaktklubben)
      Andy Anderson (Royal New Zealand YS)


      William D. Ivers, PhDBill Ivers, Jr.
      Bob Miller

      Club Websites - Reaching the OTHER half of your Members
      Dr. Wm. Ivers (CEO Clubessential)
      Bill Ivers (EVP Clubessential)
      Bob Miller (Seatlle YC)

      transcript
      Ambrose LoMark Fritzhardinge
      Anders KristensenJohn McNeill


      Communications are Critical
      Panel covering all aspects of yacht club communications with brief examples by:
      Ambrose Lopresentationtranscript(Royal Hong Kong YC)
      Mark Fitzhardingepresentationtranscript(Royal Perth YC)
      Anders Kristensenpresentationtranscript(Royal Danish YC)
      Panel discussion, including:
      John McNeillpresentation(St Francis YC)

       

      SATURDAY, SEPTEMBER 3

       

      Day & Time Topic
      Saturday - AM Sessions Reciprocity as a Member Value
      Tom Weingarten (Seattle YC)

      Dr. Gero Burgmann The New ICOYC Web Forum
      Vice Commodore Gero Brugman (Nordeutscher Regatta Verein)
      (Logged in members can see more details about the Web Forum by going to theWeb Forum linkon the main menu.)


      Mark Inkster Royal Southern YC presentation on the 7thICOYC Commodores' Forum in 2012
      Mark Inkster (Royal Southern YC)


      ISAF World Championships in Perth*
      Alan Fisher (Royal Freshwater Bay YC)


      Kim LorenzJohn Stork Wrap-up Remarks-Commodore Kim Lorenz, Seattle Yacht Club, and President John Stork of the ICOYC thanked all the delegates for attending the Forum and, in particular, all those who had made such valuable presentations during the three days. President Stork concluded the proceedings by presenting Commodore Lorenz with a framed ICOYC burgee as a mark of the International Council’s appreciation.

       

       

  • 2010 - Perth, Australia - Royal Freshwater Bay Yacht Club
    • 2010 - Perth, australia

      Royal Freshwater Bay Yacht Club




       

      The 5th Commodores’ Forum hosted by the Royal Freshwater Bay Yacht Club in Perth gave plenty of food for thought, camaraderie and an excellent experience of Western Australian hospitality and organization. The event kicked off with a Vice Regal Reception.  Key players (including Board and professional staff) from 20 yacht clubs then shared experience during two days of meetings at RFBYC’s impressive facility on the Swan River.  A third day was devoted to a trip to the Maritime Museum including a briefing on ISAF World Sailing Championship followed by racing in the local fleet of Bakewell 8s. 
       

      RHKYC published an excellent summary in Ahoy magazine. Please click 
      HERE to see the three page article (download may take several minutes).   
        

      Members Only

      ?Note for ICOYC Members: To review the material from the Forum, you must be logged in by using the MEMBER LOGIN section of this website or responding to the initial login prompt when doing your first download. If you do not remember your ICOYC login/password, send a message to webeditor@icoyc.org. 


      2010 Perth 5th Commodores' Forum

       (click title to view document)
      Most pdfs in this section include a verbatim transcript followed by a PowerPoint presentation

      DOCUMENT TITLE DESCRIPTION
      BALANCING TRADITION WITH PROGRESS RPYC DESCRIBES BALANCING TRADITION AND CHANGE IN A MODERN CLUB
      CORPORATE STRUCTURE NRV DESCRIBES CLUB CORPORATE STRUCTURE, EUROPEAN STYLE
      ICOYC DEVELOPMENTS ICOYC PRESIDENT REPORTS ON PROGRESS AND ACHIEVEMENTS
      RISK ANALYSIS AND INSURANCE AN INSURANCE PROFESSIONAL SPEAKS ABOUT RISK ANALYSIS AND INSURANCE
      INTERCLUB REGATTAS RHKYC DESCRIBES ITS "INTERPORT" (INTERCLUB REGATTAS) TRADITIONS
      MANAGING VOLUNTEERS RFBYC CONSIDERS ELEMENTS TO VOLUNTEERISM, THE LIFE-BLOOD OF OUR CLUBS
      MBR RETENTION & SATISFACTION HOW RVANYC PROMOTES MEMBER SATISFACTION
      MEMBERSHIP STRATEGIES KEEPING MEMBERS SATISFIED, RPYC STYLE
      PROCEEDINGS FRONT PAGES TITLE AND CONTENTS PAGE FROM THE 5TH FORUM TRANSCRIPT
      OUTSTATION NETWORKS SYC SYC DESCRIBES ITS OUTSTATION (PORTS AWAY FROM HOME) NETWORK
      PATHWAYS TO ELITE SAILING BELINDA STOWELL, WA INSTITUTE OF SPORTDESCRIBES WHAT IT TAKES TO GROW ELITE SAILORS
      SPONSORSHIP CASE STUDY (SYDNEY HOBART) CYCA PROVIDES AN OVERVIEW OFCLUB INVOLVEMENT IN THE ROLEX SYDNEY HOBART YACHT RACE
      SPONSORSHIP ESSENTIALS BRONWYN LEWIS, STATE LIBRARY OF WA, GIVES A PROFESSIONAL FUNDRAISER'S VIEW ON SPONSORSHIP
      SPONSORSHIP LESSONS RHKYC RHKYC TALKS ABOUT SPONSORSHIP LESSONS LEARNED
      SPONSORSHIP LESSONS RNZYS GROWTH AND MANAGEMENT OF THE SPONSOR PROGRAMME AT RNZYS
      SPONSORSHIP LESSONS RPAYC RPAYC'S INSIGHTS INTO SPONSORSHIP AND ITS IMPACT ON CLUBS
      SPONSORSHIP LESSONS STFYC STFYC SAYS THAT SPONSORSHIP IS JUST BUSINESS
      YC ROLE IN COMMERCIAL EVENTS PETER GILMOUR, WORLD YACHT RACING FORUM, ASKS WHETHER YACHT CLUBS HAVE A ROLE IN COMMERCIAL YACHTING EVENTS
      PANEL - ROLE IN COMMERCIAL EVENTS A DISCUSSIONON THE ROLE OFYACHT CLUBS IN THE SPORT OF YACHTING
      CLOSING ADDRESS CLOSING REMARKS FROM RFBYC AND ICOYC (NO POWERPOINT)
      ENDOWMENTS (BEQUESTS) INITIATION OF AN ENDOWMENT FUND AT RSYS(NO TRANSCRIPT)
      BRAND EVALUATION BRANDADVANTAGE DOCUMENT ON EVENT BRAND VALUATION
      SPONSOR REMARKS BY ZHIK TRANSCRIPT OF REMARKS FROM ZHIK, WHO SPONSORED THE FORUM
      SPONSORSHIP PANEL TRANSCRIPT ON RAISING REVENUE THROUGH CORPORATE RELATIONSHIPS


       



      A complete photo gallery is available for ICOYC members 
      HERE.
  • 2008 - Durban, South Africa - Royal Natal Yacht Club
  • 2007 - Marseilles, France - Société Nautique de Marseille
    • 2007 - Marseilles, France

      Société Nautique de Marseille

        

       

      The 3rd Commodores' Forum was hosted in France by the Société Nautique de Marseille 27-30 September 2007. The Forum combined a host of social activities designed to promote relationship building with two days of intensive conference presentations. Topics included: sponsorship and fundraising, corporate governance best practice, club one design, bilateral and multilateral relationships; cruising grounds and environmental issues.

      A gala dinner held in the historic Marseille Chamber of Commerce dining hall, originally opened by Napolean, was a fitting finale to the proceedings. Delegates also took part in an exciting ocean race on the Mediterranean, and there was an extensive partner programme.

         

      Members Only

      ?Note for ICOYC Members: To review the material from the Forum, you must be logged in by using the MEMBER LOGIN section of this website or responding to the initial login prompt when doing your first download. If you do not remember your ICOYC login/password, send a message to webeditor@icoyc.org. 

      2007 Marseilles 3rd Commodores' Forum

       (click title to view document)

      DOCUMENT TITLE DESCRIPTION
      SPONSORSHIP & FUNDRAISING NRV EXPERIENCE IN MARKETING AND SPONSORSHIP AT NRV
      DISABLED SAILING AT SNM INTEGRATING AND ENJOYMENT WITH DISABLED SAILORS AT SNM
      CORPORATE MEMBERSHIP STRUCTURE & BENEFITS BY RNZYS
      SAILING SCHOOL AT SNM INCEPTION AND GROWTH OF THE SAILING PROGRAMME AT SNM
      GOVERNANCE BEST PRACTICES GOVERNANCE BEST PRACTICES THINKING BASED ON SOCIAL RESPONSIBILITY
      RELATIONS WITH AUTHORITIES DEAUVILLE YACHT CLUB EXPLORES LINKS WITH PORT AND LOCAL AUTHORITIES
      CLIMATE CHANGE KNS ASKS WHY WE SHOULD BOTHER ABOUT THE ARCTIC CLIMATE
      CLUB ONE DESIGN FLEET RPYC TELLS THE STORY OF BUILDING THEIR OWN ONE DESIGN FLEET
      CLUB PROFILE CLUB PROFILE OF SNM
      MARINE REGULATIONS RVANYC SHARES EXPERIENCE DEALING WITH COMPLIANCE PROBLEMS
      MARSEILLES MARITIME ASSN DESCRIPTION OF OFFICE DE LA MER - A NONPROFIT PROMOTING MARSEILLES
      PLANNING THE 3RD FORUM A SHORT DOCUMENT DESCRIBING PLANNING THE THIRD FORUM
      PORT OF MARSEILLES REGIONAL DEVELOPMENT STRATEGY FOR MARSEILLES (IN FRENCH)
      REGATTAS MARSEILLES REGATTAS RUN FROM MARSEILLES
      SPONSOR MANAGEMENT RDYC/KDY'S EXPERIENCE WITH SPONSORSHIP AND PARTNERING
      TOPIC AGENDA PLANNING A SHORT DOCUMENT DESCRIBING THE AGENDA FOR THE FORUM

       

       



      Members can access the complete photo gallery 
      HERE.
  • 2006 - Hong Kong, Hong Kong - Royal Hong Kong Yacht Club
    • 2006 - Hong Kong
      Royal Hong Yacht Club

       

      In 2006 Royal Hong Kong Yacht Club picked up the challenge to continue hosting Commodores’ Forums and held a similar affair. Attendees expressed an interest in forming an association of Yacht Clubs to continue annual Forums. That year, a Royal Vancouver Yacht Club group (Heinz Rautenberg, David Sutcliffe and Fred Turner) developed a concept and foundation of by–laws for an “International Council of Yacht Clubs”. The concept was polished over the next few months and ultimately registered as a Society in Canada, in November of that year. 
       
      A Sail World Article on the 2nd Forum is HERE
       
       

      Members Only

      ?Note for ICOYC Members: To review the material from the Forum, you must be logged in by using the MEMBER LOGIN section of this website or responding to the initial login prompt when doing your first download. If you do not remember your ICOYC login/password, send a message to webeditor@icoyc.org.


      2006 Hong Kong 2nd Commodores' Forum

       (click title to view document)

      DOCUMENT TITLE DESCRIPTION
      FULL TRANSCRIPT ALL PRESENTATIONS AND REPORTS TRANSCRIBED
      WHO'S WHO ATTENDEE DETAILS WITH PHOTOGRAPHS
      WELCOME TO THE PACIFIC NW RVANYC ON PACIFIC NORTHWEST SAILING GROUNDS

       



      Members can access the complete photo gallery HERE.
  • 2005 - Vancouver, Canada - Royal Vancouver Yacht Club
    • 2005 - Vancouver, Canada
      Royal Vancouver Yacht Club


        In 2005 Royal Vancouver Yacht Club arranged and hosted the first “Commodores’ Planning Forum” at which attending Commodores (or their representatives) would respond in Panel Discussions to pre-set questions. The theme of the Forum was “Sharing Problems and Building Solutions”. 


        
      Note for ICOYC Members: To review the material from the Forum, you must be logged in by using the MEMBER LOGIN section of this website or responding to the initial login prompt when doing your first download. If you do not remember your ICOYC login/password, send a message to webeditor@icoyc.org. 


      2005 Vancouver Inter-Club Commodores' Forum

      (click title to view document)

      DOCUMENT TITLE DESCRIPTION
      SUMMARY OF PROCEEDINGS INTER-CLUB COMMODORES' FORUM REPORT